Meeting Rooms

Meeting rooms come in various sizes offering differing facilities. There are various systems that can be put into the rooms for the convenience of both staff and visitors.

Systems include:

MAIN SYSTEMS
	Data Video Projectors These have become the standard aid product for classrooms allowing the user to project their computer images or external DVD / VCR / Document Camera etc onto the main screen Used in conjunction with an Interactive Whiteboard or Panel - they provide the ultimate enhancement. .	Remember - proper installation is vital for ease of use, security and the health and safety of all : * Full Installation- best option for stability although boards can be stand mounted / should include cabling for VCR / DVD and Visualiser etc. * Options can include ultra short throw and retractable projector mounts into the ceiling
	Plasma & LCD Screens These are flat, unobtrusive, do not have the issues of walking infront of a projector with the resulting and shadowing, and have a smaller cost of ownership than a projector (i.e. can be left on throughout the day) and have excellent functionality: * Can act as a large screen monitor connected to the PC thus freeing desk space * Offers an excellent presentation medium to staff and visitors * With a Touch Screen Overlay - - Offers the user all the functionality of an interactive whiteboard for meetings etc - Allows the user to remain in contact and updated with external news and political issues via built in TV tuner .	You will still need to consider * Full Installation- the plasma can be floor (stand), wall or ceiling mounted and connected to a Connection Plate where the required computer, DVD, VCR or TV Tuner is connected.

	Interactive Whiteboards These are outstanding products and an absolute boon for most larger meeting and training rooms. The DS Group are experts in IWB technology and the only company able to demonstrate all the systems in one location. Visitors are welcome to book a free session to evaluate which boards are best for their own requirements. For those who need to know more about the Overall Technology , please click on link. For those interested in information on Specific Systems, please click link. .	Remember - a complete solution consists of : * Data Video Projector - preferably ceiling mounted and stable (brand is not relevant to board choice) * Interactive Whiteboard - choose wisely and consider requirements such as touch systems / need to use markers etc * Full Installation- best option for stability although boards can be stand mounted / should include cabling for VCR / DVD and speakers
	Video Conferencing IP based video conferencing system have virtually nil cost of ownership and with excellent communication capability including computer presentations and external cameras. No longer the highly expensive systems they were, these are now a superb enhancement to any company improving communications whilst reducing costs.
	Room Booking / Scheduling Avoid the embarrassment of double booking rooms or failing to book / barging into wrong meetings or arguments about time. Room scheduling systems such as the RoomWizard offer a network based booking solution with a visual touch screen indicator outside every room. Looks smart, easy to operate and with a host of features allowing you to search for a room within your organisation online from any location either by size, capacity or features as well. Have the system inform your guests automatically including reminders.
	Remote Control Systems If you have a number of visitors or different users within a room, keeping an eye on remote controls or understanding what operates what can be fraught with problems and losses. Simple remote control systems can be included in any install offering simple to understand one touch operation for a number of facilities including AV equipment, screens, blinds and lighting.
ALTERNATIVE SYSTEMS
	Rear Projection Systems These are a very good alternative to a standard whiteboard: * For smaller meeting where an IWB and projector can be intrusive and space consuming * Where the effects of shadowing on a normal IWB can detract from its use * Some installations allow for the rear projection cabinet to be built into a recess offering a smart and attractive finish to a room. .	Some brands offer their own versions (Promethean, SMART, Interact, Sahara CleverPro) whilst other systems can be adapted to run the relevant software package.
PERIPHERALS &ACCESSORIES

	Bluetooth Tablets These offer the user greater flexibility and freedom of movement within a room, allowing them to operate their PC / interactive software from any location. By giving the tablet to any member to operate, can also help to minimise movement within some meeting rooms. >	Some brands offer their own versions complete with their own software (Promethean, SMART, Sahara, GCTO). There are however 'neutral' systems that will work with any computer and any loaded software.
	VCR / DVD / TV Tuner Systems Wide variation of available systems, brands and models. Should be a feature of any meeting room with a projector or screen. .	All rooms with installed projection systems should have the capability to project VCR / DVD images and films through the projector onto a big screen.
	Document Cameras Simple but effective addition to any meeting room. Allows the user to quickly show small objects, pictures and more as big images onto their screen thus bringing out small object detail and reducing the need to pass objects around a room. .	Normally connected to the computer and operated by it, some systems will allow for the images to be captured into the computer where they can be saved / annotated on etc. Some interactive boards have as part of their software the ability to capture images from document cameras directly into their notebook features.
	Visualiser Excellent addition to any meeting room. Offering greater flexibility than a document camera, a Visualiser will have better optics, illumination and extra functionality allowing the tutor project small object detail, images, 3D objects, documents, transparencies and pictures onto a big screen. Options also include ceiling mounted visualisers with high gain, powerful lenses. .	Normally connected to the computer and operated by it, some systems will allow for the images to be captured into the computer where they can be saved / annotated on etc. Some interactive boards have as part of their software the ability to capture images from document cameras directly into their notebook features.
	Voting Systems Often a great way of ensuring interactivity within a forum or meeting, especially for closed votes. An excellent method of evaluating training
	Computing Solutions * We are able to supply a wide range of systems including: - Desktop / tower computer systems - Laptop Computers - Lapsafe / Recharger Cabinets - Peripherals including printers / scanners etc .	Whilst Phoenix AV does not provide a network cabling service, we can provide details of or include our associate companies who can provide if required.
	Remote keyboards & Mice These are useful where the controlling computers for the various IWB systems may not be close by.	The remote keyboards and mice offer the user greater flexibility and mobility in their room set-ups and moving amongst their class.

FURNISHINGS
	Cable Management We are able to provide and supply a range of cable management systems including desktop pop-up systems, wall connection plates and 'hide-aways' .
	Desks, Lecterns & Cupboards We have a wide range of excellent products for use within meeting rooms, theatres, lecture halls and board rooms.
	Ceiling Lifts & Brackets Any type of mounting can be catered for whether that be projectors and Plasma / LCD screens descending from ceiling 'hide-aways' rising from cupboards, hidden behind picture / wall screens or on extending and moveable arms.